At first glance, it might seem that using google calendar is simple: just set a meeting, specify the time, and save it. However, as experience shows, there are numerous nuances that can make your day more productive and organized. So, here are my top tips:

Title — Is Your Weapon!

Create titles that clearly reflect the essence of the meeting. Add words like IMP or ASAP at the beginning to immediately indicate importance. This will help you and your team quickly navigate the schedule.

2. Color Coding — Is Your Best Friend!

Use different colors for various types of events. For instance, red for critical meetings, blue for regular ones. This will allow you to quickly orient yourself in the calendar and see your priorities at a glance.

3. Add Agenda

For important meetings where key issues are to be discussed, make sure to include an agenda. Add links to documents or files that will be needed by participants. This will save time and enhance the effectiveness of the meeting.

4. Plan Online Meetings

If you have a meeting on Google Meet, add it to your calendar. If the call will be on Zoom, mention this in the description and include the appropriate link. This will help avoid last-minute confusion.

5. Set Up Notifications

Configure notifications. Enable reminders for meetings so that participants don’t forget about them. I usually set a reminder 30 minutes before the start — this gives enough time to prepare.

6. Organize Your Calendar by Projects and Teams

If you manage several projects with different teams like I do, create separate calendars for each. This will help you stay organized amidst the flow of tasks and events.

7. Add Small Tasks

Include small tasks in your calendar, such as checking time in the ERP system or other routine chores. This will help you keep everything under control and not forget important details.

By using these tips, you can not only optimize your workflow but also become a true pro in the world of time management! Remember, a good calendar is not just a tool; it’s your personal assistant that will help you achieve your goals and stay one step ahead.

Share your tricks and ideas in the comments! How do you use Google Calendar? I look forward to your feedback!